Hall Booking Conditions

OUR LADY and St. GEORGE
HALL BOOKING CONDITIONS

• It is for the applicant to ensure that they meet all legal requirements and conditions which may affect their use of the hall/room or the running of any event.

• The hall is NOT available to hire for 18th or 21st birthday parties.

• Weddings are governed under separate booking conditions which will be supplied when a wedding booking is made.

• The maximum seating capacity of the main hall is 180 people – no exceeding of this limit will be permitted. If a dance floor area is required then the capacity is 150 people.

• Smoking is not permitted in the building.

• Taking of glasses or bottles outside not permitted.

• The applicant shall be responsible for damage to the hall/room or its fixtures or fittings. The hall/room shall be inspected before and after an event. Any damages shall be notified to the applicant. The sum required to pay the damages should be paid within 7 days thereafter. For the avoidance of doubt, breakages of glassware and crockery shall not be billable provided such breakages are not excessive. The amount deemed to be excessive shall be determined at the discretion of the Hall Management Committee.

• Bouncy castles, of any size, are not permitted inside the hall building.

• Music and noise must be kept to a minimum at any event which coincides with the time of any Mass or other event taking place in the Church.

• All functions must finish by midnight.

• All Sunday afternoon events must finish by 5.00 pm. We regret that loud music is not permitted on a Sunday afternoon.

• A confirmed booking for the hall does not entitle the applicant or any guests to car parking spaces in the church car park. Extra spaces are available at the back of the church off Hillington Road South.

• No outside bar facilities will be permitted at any time. This includes BYOB. Normal licensing rules apply.

• All food catering is the responsibility of the applicant. Details of professional caterers who are fully trained in the use of our kitchen can be provided. Details will be given when bookings are confirmed.

• The use of the kitchen facilities is not included. Only our own preferred caterers have full use of the kitchen equipment.

• All children must be properly supervised. Children are not permitted to play in the church grounds.

• After the function the hall must be left in a neat and tidy condition and all waste food must be bagged and put in the bins outside.

• By prior arrangement the hall can be opened up to one hour before the event to allow it to be set up for your event. Anything over one hour must be arranged at the time of booking and may be liable for further charges.. This is strictly for setting up the hall.

• The use of confetti within the hall is strictly prohibited. Please note that balloons can damage the ceiling fans. If this happens the hirer will be liable for all costs incurred in repairing said fans.

• Nothing should be attached to the walls around the building – ie: banners, photos, posters. This is not an exhaustive list but please be aware that if anything is attached to the walls and causes damage, a charge will be levied to put right any damage.

• All bookings are confirmed subject to receipt of the agreed booking deposit. If deposits, full payment and damage deposits are not received before the event then the Hall Management Committee reserve the right to withdraw the use of the facilities. All charges are subject to review by the Hall Management Committee. The charges applied will be those applicable at the time of booking.

• Final Payments and Damage Deposits must be paid at least 28 days prior to your event. Failure to do so may result in your booking being cancelled and the date released.

• All monies received will be banked.