Hall Booking Conditions

OUR LADY and St. GEORGE
HALL BOOKING CONDITIONS

Applications must be made in writing using the form provided.
You can download and print the form(s) HERE

When requested the bar facilities can usually be made available.

Bookings for events that may involve underage drinking will not be accepted.
E.g. 18th or 21st birthday parties.

Due to the standard of kitchen equipment (catering standard) only those qualified can use such equipment.  Applicants can arrange food to be provided that does not require the use of the kitchen facilities.

Closing up times are more restricted due to the nature of the premises and the celebration of church services the following morning.  The bar will generally close at 11 pm and the hall should be cleared for 12 midnight.

In the event of a change of parish priest each booking will be subject to the approval of the new parish priest or administrator since all staff will have to be employed by the new employer.

Completed booking forms are to be deposited in the appropriate box in the link corridor between the house and the church.  They can also be passed on to a competent person who will deposit the form in the correct place.

Once the premise manager or someone authorised to act in his place has approved the application the booking manager will reply within 10 days except in unforeseen circumstances.  The deposit and final payment will confirm the booking.

 

Prior Conditions
All applicants must be over 21 years of age.

Since a bar is available in the hall it is not permitted to bring in a mobile bar or provision of drinks (BYOB)

The applicant is to be responsible for any damage.

Banners, photographs, posters, or other items are not permitted on the walls or ceilings since the removal of such items can cause damage to the paintwork.

Confetti within the hall is not permitted.

Balloons may cause damage to the fans and if so the applicant is liable.

Bouncy castles are permitted outside but not within the building no matter the size of bouncy castle.

Car park facilities are on the basis of first come first served basis. All vehicles are parked at the owner’s risk.

Additional services may be used (e.g. dance-floors, tables, large letters) but only with prior approval of the booking manager.  After the event these items must be removed since others will be using the hall. Overnight storage may incur an additional charge.

Should there be a service on in the church, the music and noise is to be restrained to avoid disruption.

 Duties and Responsibilities of the Applicant/ Function Organiser 

  1. Before the start of an event the function organiser should arrange an announcement regarding the fire exits and ensure that the approach to the fire exits are clear.
  2. The applicant has to arrange the tables and chairs in the hall which may be done one hour before the event or by arrangement with the booking manager.
  3. The function organiser is responsible for the conduct of those who attend, for ensuring the hall capacity is not exceeded, no alcohol is consumed outside, that the no smoking policy is observed, the conditions of hire are adhered to and under no circumstances is alcohol to be supplied to those under the age of 18.
  4. The function organiser is to ensure that all children and vulnerable adults have proper supervision, are safeguarded and informs people of the under 25 policy regarding the sale of alcohol.

(A person who looks under 25 will be asked to show an acceptable ID card.)

  1. The function organiser has to ensure that the noise level is at an acceptable and legal level.
  2. The function organiser is to ensure that the hall is left in a neat and tidy condition and waste food bagged and put into the bins outside. Black bin bags should be available from the bar staff.

Protecting your Information.
Information provided on this form by the parish is processed in accordance with the Diocese’s Privacy Notice which is available at:
http://www.rcag.org.uk/index.php/the-archdiocese/diocesan-curia/privacy-notice
or the Parish Office.
The information provided will only be used in connection with this application and will be destroyed when no longer required.